A well performing Civil Registration and Vital Statistics System is one of the cornerstones of any country. A civil registration system refers to all institutional, legal, technical settings needed to perform the civil registration functions in a technical, sound, coordinated, and standardized manner throughout the country, taking into account country-specific cultural and social aspects.

Functions of a Civil Register

A civil registration record provides:

  • Evidence of the facts of a person's birth, death and proof of the facts of occurrence of a marriage or divorce;
  • Proof of the person's age or date of birth to establish rights contingent upon attainment of a certain age - birth record;
  • Proof of a person's date and place of birth or death; and evidence of date and place of marriage; and date of divorce and the place where it was granted;
  • Safeguards for the human rights to social status and individual benefits (makes the person legally visible);
  • Unique identity (his/her name), evidence on parental relationships;
  • Grounds to establish citizenship, electoral rolls, population register, ID cards, etc.

Our approach

Civil registration builds upon some universal principles, the implementation of which to a large extent is influenced by the United Nations (UN) recommendations (UN has published a series of subject-specific handbooks on Civil Registration and Vital statistics system). UN defines Civil registration as "the continuous, permanent, compulsory and universal recording of the occurrence and characteristics of vital events pertaining to the population as provided through decree or regulation in accordance with the legal requirements of a country". Civil registration is carried out primarily for the purpose of establishing the legal documents provided by the law. These records are also a main source of vital statistics. Complete coverage, accuracy and timeliness of civil registration are essential for quality vital statistics.